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Document Upload Guide

If you are a reference who has been asked to submit a letter of recommendation, please see our Reference Guide for Letters of Recommendation for the relevant information.

Electronic Document Criteria
Application Checklist Overview
Institutional Requirements
Departmental Requirements

Electronic Document Criteria

Once uploaded, documents cannot be viewed or edited by applicants. Ensure that you are submitting the correct document for the specified checklist item.

If you do not have personal access to a scanner, many office service centers and public libraries may provide you access to one. Click this link to learn how you can save a document as a PDF file.


Application Checklist Overview

The Application Summary provides applicants with relevant information about their application record. Links to college and department websites are included for reference. The checklist at the bottom of the summary notes requested application materials, separated into two sections:

Example checklist with Requirements and Additional Program Requirements

Monitoring the Status of Your Application

Institutional Requirements

Institutional requirements, such as academic credentials, will be enabled in your checklist after the Office of Admissions has surveyed your application information in order to request the necessary documents based on your profile. A brief notification will be emailed within a few days of application submission, once these have been made available, however, you may monitor your record to see when these are added.

Graduate non-degree applicants are asked to upload only a proof of degree, which may be a copy of a transcript on which the award of a degree is indicated or a copy of the degree certificate/diploma.

*The University of Illinois at Chicago reserves the right to request official credentials at any time during the admissions process if deemed necessary, and rescind any offer of admission made if discrepancies between unofficial and official credentials are found.

UIC Coursework

Applicants will not need to submit documentation for UIC coursework. UIC transcripts will be added to application records by the Office of Admissions for departmental use. Previously enrolled UIC Graduate degree-seeking students seeking readmission to the Graduate College will not need to re-submit credentials from their prior institutions.

Departmental Requirements

It is important that you visit the department’s website for your intended program of study. Departments may have specific forms that they would like you to complete and upload, or a specific process for the submission of supplemental materials. If you have questions regarding departmental requirements contact information by program is available through the Program List.

These are a few examples of the types of requirements that departments may require:

Letters of Recommendation

The application checklist will populate with the number of letters of recommendation required for your specific intended program of study. Not all graduate programs require letters of recommendation. Many require three, some may require only two, and others may not require any.

Applicants must click on each of the Letter of Recommendation checklist items to indicate the email address of their reference. The reference will then receive an email requesting the submission of a letter. The checklist will update when the request has been sent and when the reference has submitted the letter.

Example checklist with Requirements and Additional Program Requirements

Reference requests are sent from the email address You may ask your references to whitelist this address to ensure that they receive the message. If a reference indicates that he or she has not received the reference request, the message may have been marked as SPAM by their email service.

If you need to re-send a reference request to an existing reference, it is important that you use the same Recommendation Letter link when doing so. If a referee cannot or does not submit a letter of recommendation, you may access the Requirement link and indicate a new reference, as long as the Received date is not populated.

Some references have reported that reference request emails are received with a 12/31/69 datestamp. This means that the emails may display at the bottom of their inbox. This may be due to individual email service provider or client settings, however, we are currently looking into this issue to determine an appropriate resolution.

Optional Items

Applications may populate with one or more optional upload items which allow for the voluntary submission of additional documents not explicitly required by the program. These items do not count toward the complete or incomplete status of an application. Note that some programs may have chosen to not make optional upload items available.

OIS Financial Documents

Please refer to the Office of International Services website concerning submission of financial documents for visa processing (International applicants only). Note that submission of OIS documentation does not affect application review or admission and is not required until after an admission offer is extended.